13. Fraud Prevention Strategies

Central to the department’s fraud prevention strategy is the identification of current and emerging fraud risks through an ongoing fraud risk assessment programme.

The department has implemented a number of prevention strategies which are outlined below.

13.1 Fraud Awareness Training

The department provides formal fraud awareness training and ensures that all updates and changes to fraud-related policies, procedures, codes of conduct etc., are circulated to staff and consultants/contractors in a timely manner.

The department has further developed its fraud awareness training programme with the implementation of an online training package and the delivery of face-to-face training targeted to the specific needs of line areas. In addition, training attendance records are maintained and feedback surveys are used to establish the effectiveness of training sessions.

13.2 Employment Screening

The department has an ‘Entry Level Access Assessment’ process to ascertain a person’s suitability for employment, against a list of defined pre-requisites.

As part of the recruitment process, People and Planning Branch will verify the prospective new employee’s identity and eligibility (citizenship). Managers and Selection Committees through the interview process are responsible to verify the prospective employees’ suitability for the position.

As the recruitment and selection process for contractors is not required to meet the same standards as the engagement of an on-going and non-ongoing employee, a separate Personnel Security Policy has been developed for the engagement of non-APS employees. Where necessary, security clearances are undertaken for the department by the Australian Government Security Vetting Agency based in the Department of Defence.

13.3 Leave Policies

The department’s Leave Policy details the policy principles and leave conditions applicable to all staff. Each year, managers will be advised of employees with more than 30 days accumulated recreation leave credits at 31 March. Employees will be required to develop a plan with their manager to have their recreation leave credits at no more than 40 days at the following 30 September.

Employees who still have in excess of 40 days recreation leave at 30 September each year may be directed, in writing, to take leave.

13.4 Declaration of Interest and Conflict of Interest Policy

The department ensures that its employees and where required, Departmental Boards and Committees, understand the detrimental impact to the department of conflicts of interest and insider trading.

The Conflict of Interest reporting period is between 1 August and 30 September. Each year, employees and contractors are required to view the Awareness Tutorial and make a discloser if this is relevant. Other situations where employees should watch the tutorial include:

  • annually
  • within four weeks of commencement
  • within four weeks of changing divisions
  • where there have been significant changes to your personal or work circumstances
  • All AusIndustry employees – if a conflict of interest arises in relation to work being undertaken

Employees and contractors who do not have access to ESS Aurion are required to complete a form located on the departmental Intranet Employee Declaration Statement.

13.5 ICT Security

The Department has implemented an ICT Security Policy to ensure employees are aware of the security environment and their individual responsibilities for security. The department provides its employees with training in ICT security procedures and the correct use of ICT systems. Managers are responsible for requiring that their staff attend ICT security awareness training sessions.

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